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Introduction

Payee

Authorised Rep

Transactions

Review Payments

Payment Generation

Summary

Introduction

The Payments wizard is used to process payments to insurers, authorised representatives, producing brokers and clients. This article focuses on Authorised Rep payments. The wizard is found by selecting Payments, New Payment, Authorised Rep and Prod. Broker and Next.

The pages to be completed are:

Payee

You'll be presented with the options Insurer, Authorised Rep and Prod. Broker or Client Refund 

Select Authorised Rep and Prod. Broker, then Next.

Authorised Rep

This page presents all authorised reps with amounts payable.

Select the checkbox beside all authorised reps you wish to process payments for, then select Next.

Transactions

This page groups transactions displayed by authorised reps - use the Authorised Rep dropdown or the Previous Authorised Rep / Next Authorised Rep buttons to switch through the different authorised reps when paying more than one. INSIGHT auto-selects all transactions under each authorised rep, kindly review all transactions for payment and de-select transactions as needed. 

Review all transactions for payment, then select Next.

Review Payments

This page presents a summary of the balance payable and the approved payments (transaction selected on the previous page) for each authorised rep. Any issues will be noted in the Payment Status column. Issues need to be amended before being able to process the payment.

You also have the option to download the list of transactions as an Excel file for record keeping purposes or future reference - to do this, select the Include in Download checkbox beside the insurer(s) you wish to download transactions from, then select the Download Selected as Excel button.

Review the payments, download transactions in an Excel file (if needed), and then select Next.

Payment Generation

Enter a payment reference number, make selections for the remittance advice, bank payment file and payment summary, select Post to Accounts, and then Yes to the confirmation message.

1. Payment Reference - this is a mandatory field; enter a reference that easily identifies this payment to you.

2. Notes - this is not mandatory, however, what you enter here will print on the remittance advice and payment summary, unless your documents are configured otherwise.

3. Remittance Advices: Download as PDF or Excel - choose the checkbox for your preferred file type for downloading the Remittance Advice.

4. Remittance Advices: Email - choose the checkbox when you want to email the remittance to the authorised rep's remittance email address on record. 

5. Bank Payment File: Export Bank Payment File - choose the checkbox when you want to generate a bank payment (.ABA) file.

6. Payment Summary: Download as PDF or Excel - choose the checkbox for your preferred file type for downloading the Payment Summary. 

7. Post to Accounts - select this to finalise the authorised rep payment(s) and to generate the selected documents.

Summary

This page displays a summary of the amounts paid to the authorised reps and the status of whether a remittance email was sent to the authorised reps.

Select Finish to exit the wizard or Make Another Payment to return to the start of the wizard.